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Tyler Haynes Commons Posting Policies

The following are policies and procedures for promoting events and services in the Commons and The Forum. The Center for Student Involvement may change these regulations without notice.

Digital Signage (D-flyers)

In order to provide students, faculty, staff, and campus visitors with the latest way to stay up-to-date about programs, events and opportunities, screens run along the second floor walkway. Any University-affiliated group can submit announcements for display (some restrictions apply). Student Involvement controls the screens in the Commons, but other campus locations also have screens for display of d-flyers and are operated separately.


Format Requirements

  • A digital flyer (dflyer) must meet certain standards.
  • Dflyers must fit the widescreen 16:9 aspect ratio.
  • Preferred dimensions are 1280x720 pixels. Instructions and templates for creating dflyers in Powerpoint are available through University Communications.
  • Dflyers must be submitted as .jpg or powerpoint.


All dflyers should follow some simple guidelines:

  • Minimize your words! A dflyer shows for about six seconds. Keep fonts large and easy to read.
  • Use graphics large enough to not appear stretched or pixelated.
  • You may submit multiple flyers which will play for a total of six seconds.
  • You may submit up to 8 seconds of video. WMV formats works best. It should be a large format to fit the big screens.
  • Powerpoint animation does not work on the displays

Use of University Logos

See the University's logo policy, or request logos for use in dflyers.

Submit a Dflyer

Given the high volume of submissions, any given event may have one (1) dflyer which may run for up to seven (7) consecutive days. Do not resubmit the same or a different dflyer to promote the same event. Events with multiple sponsors may only have one dflyer.

Dflyers must be submitted via email to dflyers@richmond.edu. You should allow three business days for approval. Include a preferred start and end date for your dflyer to run. A dflyer may be submitted no more than one month before it will run. Email questions to dflyers@richmond.edu.

If the event is canceled, please cancel the dflyer by email, or if necessary, submit a new d-flyer advertising the cancellation.

Scheduling

Channel and screen location of dflyers will be at the discretion of Student Involvement. Student Involvement reserves the right to edit the content of your dflyer and to refuse posting when appropriate.

Digital signage space is limited. A group may have no more than two dflyers on any given day. Student Involvement may refuse to post a flyer or bump an already posted flyer if staff determine the channels to be full. Please be considerate in limiting the frequency and length of display times. Student Organization dflyers will be prioritized over other submissions. Services, greetings, product promotions, weekly meetings, and non-date-specific advertisements will not be prioritized for approval.

Digital signage policies apply to the Commons only. Exceptions to any policy herein will be made at the discretion of Student Involvement staff.

Flyers & Posters

NEW POLICY!

There are several locations in Tyler Haynes Commons that are approved to post flyers and announcements. Any flyers posted outside of approved areas will be taken down and recycled.

  • Use only thumb tacks or pushpins. Student Involvement has a supply of tacks for you to borrow. Do not use tape, staples, nails, or similar items. 
  • ONE posting per board per event.

Approved Areas:

1st Floor Hallway: Community and long-term focused, announcements may be posted on both bulletin boards located in the 1st floor hallway. All postings will be removed on the 1st of each month. If you would like to save your flyer or re-post for a longer duration, you are responsible for removing the flyer prior to the last day of the month and re-posting after the 1st.

2nd Floor Hallway (Richmond College side): Student Organization focused, announcements may be posted on the bulletin board on the RC side of the 2nd floor hallway. All postings will be removed EVERY Sunday. If you would like to save your flyer or re-post for a longer duration, you are responsible for removing the flyer prior to Sunday and re-posting on/after Monday.

Restrooms: Each restroom contains a small bulletin board for posting. Flyers must be approved by the Center for Student Involvement prior to posting. Postings located outside of the bullentin board will be removed and recycled.

Unapproved Areas:

2nd Floor Hallway (Westhampton side), Patios, Walls, Windows and Doors.

Sidewalk Chalk

The ground-level brick surface of The Forum is a public chalking area. Use only sidewalk chalk which will wash away with rain and will not stain. Do not chalk vertical surfaces, the Commons patios, or any area obscured from rainfall. Any group chalking in a prohibited area will be required to remove the chalk immediately.