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Vehicle Reservation

The Center for Student Involvement has four 12-passenger vans and three 8-passenger sport utility vehicles (one with an extended cab), available for offices and organizations within the university to rent. If you are interested in renting a vehicle, please submit a request through the Campus Centralized Schedule Service.

You can find the vehicle rental option under Events & Services > Center for Student Involvement > CSI Activity Van Scheduling. Reservations must be submitted no less than 5 days in advance. This page contains important information regarding the use of these vehicles. Failure to adhere to any of these guidelines may result in the loss of vehicle privileges.

Driver & Safety Information

  • All drivers must be approved by the department of Safety and Risk Management in order to operate university vehicles. If you are interested in becoming an approved driver, please see the Fleet Safety Program Driver Requirements.
  • Virginia State Law requires the use of safety belts at all times when the vehicles are in use.
  • Insurance, registration, and accident reporting information is located in either the center console or glove compartment of each vehicle.
  • There will be a service fee of $25 for any lost key. In addition, $250 will be automatically charged to your account index if a SUV key fob is lost.

Mileage & Passenger Roster

  • Mileage is charged at 52.5 cents per mile, and fuel is included in this cost. At the time of check-out you will be given a online form on which to record your starting and ending mileage. You must record your mileage on the online form no later than 24 hours after your reservation ends to avoid charges.
  • The complete list of vehicle passengers must be emailed to prior to your trip, or you may bring a list with you at the time of check-out. A complete list of passengers must be submitted with the reservation through the Centralized Scheduling System of you may bring a list with you at the time of check-out.

Location & Parking

  • The vehicles have reserved parking located in lot W41 off UR Drive (formerly known as C Lot). This is where you will depart after check-out and where you will return the van at the end of your reservation.
  • You may find an unauthorized vehicle in the reserved parking spaces when you return. Should this happen, please attempt parking elsewhere in the Steam Plant/Commons Lot W41. If no parking can be found, park the vehicle elsewhere and notify the Center for Student Involvement immediately. Please do not “create” a parking spot for the vehicle.


We attempt to keep the gas tanks filled at all times for our vehicles, but given their frequent use you may find yourself with a low tank on occasion. If necessary, please refuel with regular unleaded gasoline, and return a copy of the receipt to the Center for Student Involvement. (You are not expected to return the vehicles with a full tank of gas.)  Any gas expenses you have will be deducted from your total mileage charge.


We appreciate every effort you can make to keep our vehicles clean. Please explain this to your passengers. Before returning a vehicle, please clean all spills and remove all trash. As a reminder, no smoking or pets are allowed in the vehicles.

Transportation Program

Looking for public transportation or ride-share options? Check out the University's transportation program to learn more about ways to get around the city and travel out of town.