Vehicle Rentals

The Center for Student Involvement has four 12-passenger vans and three 8-passenger sport utility vehicles (one with an extended cab), available for offices and organizations within the university to rent. If you are interested in renting a vehicle, please submit a request through the Campus Centralized Schedule Service.

You can find the vehicle rental option under Events & Services > Center for Student Involvement > CSI Activity Van Scheduling. Reservations must be submitted no less than 5 days in advance. This page contains important information regarding the use of these vehicles. Failure to adhere to any of these guidelines may result in the loss of vehicle privileges.

Driver & Safety Information

  • All drivers must be approved by the department of Safety and Risk Management in order to operate university vehicles. If you are interested in becoming an approved driver, please see the Fleet Safety Program Driver Requirements.
  • Virginia State Law requires the use of safety belts at all times when the vehicles are in use.
  • Insurance, registration, and accident reporting information is located in either the center console or glove compartment of each vehicle.
  • There will be a service fee of $25 for any lost key. In addition, $250 will be automatically charged to your account index if a SUV key fob is lost.


  • Half-day rental for any van or SUV that is reserved for less than 4 hours is $25, up to 50 miles. If the vehicle is used more than 50 miles, there is an additional charge of $0.25 per mile.
  • Full-day rental for any van or SUV that lasts more than 4 hours is $50, up to 100 miles. If the vehicle is driven more than 100 miles, there is an additional charge of $0.25 per mile.
  • You do not need to record the mileage or submit mileage for your trip

Passenger Roster

The complete list of vehicle passengers must be submitted with the reservation through the Centralized Scheduling System, emailed to prior to your trip.

Cancellation Policy

The vehicle fleet is heavily in demand during the semester. If you learn that you will no longer need to use avehicle it is your responsibility to cancel the reservation. Any reservation not cancelled within 48 hours of the rental start time will be subject to a $50 cancellation fee.

Location & Parking

The vehicles have reserved parking located in lot W41 off UR Drive (formerly known as C Lot). This is where you will depart after check-out and where you will return the van at the end of your reservation.

You may find an unauthorized vehicle in the reserved parking spaces when you return. Should this happen, please attempt parking elsewhere in the Steam Plant/Commons Lot W41. If no parking can be found, park the vehicle elsewhere and notify the Center for Student Involvement immediately. Please do not "create" a parking spot for the vehicle.


We attempt to keep the gas tanks filled at all times for our vehicles, but given their frequent use you may find yourself with a low tank on occasion. If necessary, please refuel with regular unleaded gasoline, and return a copy of the receipt to the Center for Student Involvement. (You are not expected to return the vehicles with a full tank of gas.) Any gas expenses you have will be deducted from your total mileage charge.


We appreciate every effort you can make to keep our vehicles clean. Please explain this to your passengers. Before returning a vehicle, please clean all spills and remove all trash. As a reminder, no smoking or pets are allowed in the vehicles.