Vehicles

Vehicles are reserved through the Events Management System (EMS). Once you logged in use the CSI Vehicle Request template to make your request.

Reservations must be submitted no less than 5 days in advance.

The vehicles have reserved parking located in lot W41 off UR Drive. This is where you will depart after check-out and where you will return the van at the end of your reservation.

You may find an unauthorized vehicle in the reserved parking spaces when you return. Should this happen, please attempt parking elsewhere in the Steam Plant/Commons Lot W41. If no parking can be found, park the vehicle elsewhere and notify the Center for Student Involvement immediately. Please do not "create" a parking spot for the vehicle.

All drivers must be approved by Safety and Risk Management in order to operate university vehicles. If you are interested in becoming an approved driver, please see the Fleet Safety Program Driver Requirements.

Virginia State Law requires the use of safety belts at all times when the vehicles are in use. 

Insurance, registration, and accident reporting information is located in each vehicle.

Vehicles are billed as either a half-day or full-day rental and is inclusive of insurance and fuel. 

Half-day rental for any vehicle that is reserved for less than 4 hours is $25, up to 50 miles. If the vehicle is used more than 50 miles, there is an additional charge of $0.25 per mile.

Full-day rental for any vehicle that lasts more than 4 hours is $50, up to 100 miles. If the vehicle is driven more than 100 miles, there is an additional charge of $0.25 per mile.

You do not need to record the mileage or submit mileage for your trip.

There will be a service fee of $250 charged to your index if a vehicle key fob is lost or not returned. 

The complete list of vehicle passengers must be emailed to involved@richmond.edu prior to your trip. If a passenger roster is not submitted prior to key pickup, your reservation will be canceled. 

The vehicle fleet is heavily in demand during the semester. If you learn that you will no longer need to use a vehicle it is your responsibility to cancel the reservation through EMS. Any reservation not canceled within 48 hours of the rental start time will be subject to a $50 cancellation fee.

We attempt to keep fuel tanks filled at all times for the vehicles, but given their frequent use (or the length you are driving) you may find yourself with a low tank on occasion. If necessary, please refuel with regular unleaded gasoline using a University credit card. In Chrome River you should bill index Y10003 and upload the necessary receipt. 

You are not expected to return the vehicles with a full tank of gas.

Any gas expenses you have will be deducted from your total mileage charge.

We appreciate every effort you can make to keep our vehicles clean. Please explain this to your passengers. Before returning a vehicle, please clean all spills and remove all trash.

Smoking or pets are not permitted in the vehicles.