Spending & Reconciling Funds

The Center for Student Involvement assists all student organizations with spending funds that they have in their on-campus index. Organizations need to follow the steps below in order to spend and reconcile their funding; failure to follow these guidelines may result in an organization's funds being suspended. 

Organizations are strongly discouraged from having bank accounts off-campus, and the University holds no responsibility for an organization that does. Each organization is required to have a treasurer within its executive board, and treasurers are required to complete training before spending organization funds. Only organization presidents and treasurers are able to see finance information within SpiderCentral. 

Student Involvement does not reimburse students for expenses; all expenses must be purchased through a University of Richmond credit card. Students can obtain a purchasing card during Finance Office Hours.

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  • Spending Money

    In order to spend funds, organizations are required to submit a Payment Request through SpiderCentral. Only trained officers will be able to submit payment requests and make purchases for their organization.

    Organizations can spend money in the following ways:

    1. Check Request: used to pay for organization-related expenditures (event decorations, food for program/speaker events, DJs, speaker honoraria, equipment rental, etc.).
    2. Campus Charge: used to pay for charges made on campus (e.g. Print Shop, etc.) directly from your account index. (Note: Do not purchase items on campus that will require reimbursement!)
    3. P-Card (Procurement Card): to pay for organization-related expenditures (program-related materials, such as event decorations, food, equipment rental, prizes, or gift cards).

  • Depositing Money

    Depositing money for dues, fundraising, or donations can be done with cash or check through the Cashier’s Office. To make a deposit, come to CSI Finance Office Hours.

  • Receipts and Reconciliations

    Any time you make a purchase on the Student Involvement Purchasing Card, or you an itemized receipt must be submitted through the Reconciliation process on SpiderCentral.

    If you fail to submit a Reconciliation, your spending privileges will be suspended.