Tabling within Tyler Haynes Commons

Student organizations and departments may reserve a table in the Tyler Haynes Commons (THC) second floor hallway or outdoor patios up to three days per week, per group event.

Off-campus individuals, entities, or third-parties not affiliated with the University must be sponsored (and accompanied at all times) by a registered student organization (RSO) or department while tabling. The RSO or department must make the reservation on behalf of the non-affiliated group.

Tables can be reserved for the following areas:

Tyler Haynes Commons Hallway – 2nd Floor
Eight hallway tables

Westhampton and Richmond College Patios
One table per patio
Weather permitting – there is no guaranteed alternative location in the event of inclement weather

Hanging Lounge
Primarily designed for student organizations and departments for promotions needing extra space and/or including the video wall.

Other Areas
Other areas in and around the Commons will be considered case-by-case. 

 

 

Expand All
  • Reserving a Table

    All requests to reserve tabling space must be made at least two business days in advance and submitted via the Event Management System (EMS). A tabling request does not guarantee a tabling space. You must receive a confirmation from the Center for Student Involvement.

    Table 1 is closest to the Hanging Lounge, Table 8 is closest to the Bonner Center for Civic Engagement. The benches along the second floor are labeled on the left leg with their tabling number. 

     

  • Set-up and Take-Down

    Setup

    Organizations or departments tabling are required to set up and dismantle their table, including any accompanying displays, at the start and end of their scheduled reservations.

    Organizations or departments should check in at the THC Information Desk when they arrive to table; staff can assist organizations or departments in finding their reserved tabling space or tables.

    Tables are located in the closets along the second floor of THC. When making a reservation you are permitted one table and one bench. 

    Take-Down

    Organizations and departments are responsible for cleaning up their materials, and putting their table back into the closet. Failure to disassemble your table may result in the suspension of tabling privileges for your group.

    The Center for Student Involvement does not provide storage or hold items for tabling. Materials found in the table storage closet will be disposed of at the end of each day.

  • Being Present While Tabling

    A member of the registered student organization or department must be present at all times while tabling.

    Tables and displays left unattended for any period longer than 30 minutes are subject to being discarded by Student Involvement staff.

    If a student organization or department has reserved a table on behalf of a third-party (group not affiliated with the University), a member of that organization or department must be present at all times. If a member of that organization or department is not present, Student Involvement staff will ask the group to leave. 

  • Tabling Ettiquette
    • While sharing information with students is permitted, students, faculty, or staff must approach the information table on their own
    • Shouting or calling out to individuals walking by is not permitted
    • The use of electronic amplification (speakers) may be used but should be at an appropriate level and be respectful to others
    Staff from Student Involvement will only provide one warning for tabling that is too loud. Any table that requires more than one warning for noise or inappropriate behavior will be shut down immediately.
    The requesting party agrees to accept all liability for any damage done to University property resulting from the activity. Programs and activities must adhere to all state and federal laws as well as all University policies and regulations, including strict avoidance of excessive noise.
  • Serving Food
    Any organization or department that wishes to distribute food must fill out a Food Waiver Request in order to be approved for tabling. A food waiver must be approved prior to tabling and must be displayed while tabling.