Vehicles

Vehicles are reserved through the Events Management System (EMS). Once you log in use the CSI Vehicle Request template to make your request.

Reservations must be submitted no less than 5 days in advance.

The vehicles have reserved parking located in lot W41 off UR Drive. This is where you will depart after check-out and where you will return the van at the end of your reservation.

You may find an unauthorized vehicle in the reserved parking spaces when you return. Should this happen, please attempt parking elsewhere in the Steam Plant/Commons Lot W41. If no parking can be found, park the vehicle elsewhere and notify the Center for Student Involvement immediately. Please do not "create" a parking spot for the vehicle.

All drivers must be approved by Safety and Risk Management in order to operate university vehicles. If you are interested in becoming an approved driver, please see the Fleet Safety Program Driver Requirements.

Virginia State Law requires the use of safety belts at all times when the vehicles are in use. 

Insurance, registration, and accident reporting information are located in each vehicle.

Starting in the Spring 2025 semester there will be no daily rental fee for the CSI vehicles. All rentals will still require an index and account code. All rentals are inclusive of insurance and fuel along with local tolls. You do not need to record the mileage or submit mileage for your trip.

List of Possible Charges

• Cancellation Fee of $50 if a reservation is not canceled 48 hours before the reservation start time
• Cleaning Fee of $50 or $100, depending on the severity if vehicles are not returned in an acceptable state
• Excessive toll usage and tolls for long trips are subject to an additional charge of the toll amount used.
• Replacement fee of $250 if a vehicle key fob is lost or not returned

The complete list of vehicle passengers must be emailed to involved@richmond.edu prior to your trip. If a passenger roster is not submitted prior to key pickup, your reservation will be canceled. 

The vehicle fleet is heavily in demand during the semester. If you learn that you will no longer need to use a vehicle it is your responsibility to cancel the reservation through EMS. Any reservation not canceled within 48 hours of the rental start time will be subject to a $50 cancellation fee.

We attempt to keep fuel tanks filled at all times for the vehicles, but given their frequent use (or the length you are driving) you may find yourself with a low tank on occasion. If necessary, please refuel with regular unleaded gasoline using a University credit card. In Chrome River you should bill index Y10003 and upload the necessary receipt. 

We appreciate every effort you can make to keep our vehicles clean. Please explain this to your passengers. Before returning a vehicle, please clean all spills and remove all trash. A cleaning fee of $50 or $100 will be charged if the vehicle is left in an unacceptable state

Smoking or pets are not permitted in the vehicles.

All the vehicles are equipped with an E-ZPass transponder. All local tolls are covered in the cost of the vehicle rental. Excessive toll usage and tolls for long trips are subject to an additional charge of the toll amount used.